Project Manger and his respomsibilities

The position of project manager  gives lot of pleasure when given the opportunity to handle the entire project as in charge. While start executing the project the problems face by project managers are huge in spite of huge freedom enjoyed by him. Who is a project  manager and what are all his responsibilities?, While doing the estimates for quoting certain works the team of business sales persons collect the input data’s from various departments involved in the project to access the amount of expenses the company may have to spend on account of various departments. Based on the inputs the project quote is prepared and with various discussions and clarifications the project is awarded to the winning bidder .Once the bid is awarded to the winning bidder the company is legally responsible with respect to the terms and conditions agreed by the company during discussions with the owner. The owner/clinet inform the winning bidder through a letter/ mail their willingness to accept the company to execute the work for them. This mail is called as letter of acceptance (LOA or LOI in some cases)  Based on the LOI the company starts their work. The first step the company does is to nominate a person who will take the responsibility of executing the total work as agreed by his company. This person is named as project manager of the project. Based on the priced quoted by the company the details are handed over to project manager for his review. The input details prepared by the sales department are called as estimates quoted which is already agreed and approved by all the responsible persons. Based on the estimates handed over by the sales the project manager starts his work. He is authorised to change any part of the estimate according to his convenience and flexibility keeping the bottom line of the company in tact. At the end of the day the project manager is totally responsible for the successful execution of the project satisfying the client and keeping the company’s profit in position. The budget prepared by the project manager is called as control budget in many companies. When the project starts the project manager conduct a meeting inviting all department in charges involved in the project along with the nominated sub ordinate by him to assist him in his daily activities while executing the project. His assistant is called as project engineer. He will be helping the project manager in getting the inputs from various departments, correspondence with clients . In normal cases the project engineer will be a junior level person who in turn will be groomed as a future project manger. The meeting conducted by the project manger is named as kick off meeting. Or it can be called as introductory meeting since the company management officially declare the nomination of the project manger to all the team members. Clock start rolling  for the project manger..The team members from various departments who will   be associated with this particular project and how much duration they will be available for the project. The number of persons anticipated for the project along with the duration is a prefixed data since the details are initially spelt out by them to the sales department while quoting for the project. In case if the project manger wants to have some change in man power he can do it and subsequently the additional cost implication must be offset by him in other. The second step in the execution of the project is introduction of the project manager to the owner/ client and makes them clear that the project manger will be responsible from the executing company’s side for the project. The owner will have a single point responsibility so that all the details/problems are discussed with him and solution for the problems if any are to be solved by him. On introduction of project manger to the owner through sales department of the company they detach from the link and the project manger connect the link. The project manger insists for the contract with the owner/client. The contract document prepared by the owner/ client is viewed and commented by the project manger and describencies if are brought to the knowledge of sales persons and along with the sales persons the matter is persuaded with client and incorporated  covering the interest of the company. From that time onwards the project manger co ordinates with different departments and periodical check up of control budget is conducted. If any differences are found conduct meeting with departments and get it corrected. Once the work pick up co ordination for the onsite work also the responsibility of the project manger. A man responsible to take care of the site activities is called as construction manger/ site incharge.The site in charge  will be totally stationed at site and will be executing site works and sent reports on daily basis to the project manager. The problems at site while executing the project is total responsibility of the construction manger. However resources to carry out the site work in.a successful way is to be organised by the project manger and it becomes his part of work..Even though site in charge works at site major decisions the owner/client approaches the project manger. With successful co ordination with every one when the project manger complete the project in schedule keeping in tact the profit of the company dealing and solving the issues of the project with clients satisfied opinion emerges out as a successful project manager